In today’s article, you will learn how to send a fax from your computer without having a fax machine nor landline, which can be extremely practical. However, let us first, stop and explain why faxes are still in use.
If you are a millennial you may have no idea what fax machines are since they are not used that often these days. However, there are still many small businesses, official governmental offices, or doctor’s offices that tend to be still using fax machines on a daily basis. As such, you may find yourself in a position when you need to send or receive a fax message in 2024.
And since you have been asking yourself the “How to send a fax from my computer?” question, we assume you are in a spot where you need to send or receive a fax but do not have a fax machine. Are we right?
Do not worry, we got you covered. Herein we will present you with all available methods you may use to send or receive a fax message without having a fax machine nor a landline.
Though, keep in mind that getting a landline or a fax machine may be something you might want to consider if you plan on dealing with businesses that operate via fax messages on a regular basis. However, reliable online fax service is a more affordable option as it lets you save on landline rental, fax tonners, and fax machine maintenance.
Can I Fax Without a Phone Line
Since we already promised you to provide you with the legit way that will enable you to send and receive fax messages without the fax machine or landline, you already have an answer to the above questions. However, just to make things clear; YES, you can send and receive a fax message without a fax machine or a landline. However, you do need to have internet access, which will enable you to use online services or apps of these services and send/receive a fax message using your computer, laptop, smartphone, or tablet. In the following sections, you will learn exactly how.
How To Send A Fax From My Computer – Using Online Fax Service
There are various ways you can send a fax message with a fax machine and no landline but to use any of them, you need to get familiar with one of several reputable online fax services, also known as Web-Based Fax Companies.
There are quite many online fax services available these days and not all offer the same services. Some let you send a certain amount of fax messages for free, others will require you to buy credits. Moreover, not all of them may also be used for sending a fax message. Herein we will present you with those most reputable and reliable ones. We performed extensive research to present you with some useful information regarding each web-based fax company worth exploring further. It is up to you to decide which one of the below-presented ones best suits you and your needs.
The first step to send or receive fax messages without the fax machine and landline is to pick up one of the following Online Fax Services.
RingCentral
RingCentral is one of the leading Online Fax Service providers. They offer many features, among which are dedicated fax numbers or toll-free local numbers, integration with any mobile device, android, windows or iPhone, PC & iOS applications, detailed reports, massive fax broadcasting with scheduling features, and 24/7 support.
RingCentral offers a 30-day trial and various flexible plans for you to choose from. To make an informed decision, you need to determine how many faxes you plan on sending.
To send a fax online with the RingCentral, create a “new fax” in the RingCentral mobile or desktop computer app and enter the recipient’s fax number, add message text, and attach files from DropBox, Box, Google Drive, or any Microsoft Office® application. Moreover, you can also submit faxes online via email by addressing them to the [recipient’s fax number] @ rcfax.com. The email text and any attachments become the pages of the fax.
To receive fax online with RingCentral, you will be provided with your own fax number or you can use your existing number. You’ll receive internet faxes in your inbox as email attachments that you can forward, file, or print.
RingCentral current most affordable plan (‘Fax 1500’) goes for $17.99/user/month and includes 1500 free fax pages. Any additional page costs 4.9¢. Another option is their ‘Fax + Phone + Video’ plan, which costs $34.99/user/month and gives you an unlimited amount of faxes.
eFax
eFax is one of the oldest online fax service providers. It has a very good reputation and offers reliable services. There best features include the capability of being able to receive faxes into multiple accounts at the same time, the option of sharing large files (most other services limit you to 10 Mb), and 24/7 customer support in case you run into any problems or have any questions for their professional team.
They offer a full month of14-day free trial, which gives you more than enough time to determine whether or not you like their services. They also offer no limits on storage and local numbers in many countries around the world.
eFax is easy to use and no software or hardware is required. With their rolling monthly contract, you can cancel your subscription anytime, so there is no risk. All faxes are sent directly to your email inbox, ensuring confidentiality to keep you and your data private and secure. You can also improve productivity and save time by managing your faxes from your computer and avoid paper jams, toner replacements, and lost faxes. eFax includes no set-up fees.
eFax currently offers two plans. ‘Plus’ plan for 15€/mo to send and receive 200 pages or ‘Pro’ plan for 21€/mo to send and receive 300 pages. You can pay monthly or pay annually and get two months for free.
MyFax
MyFax is another reputable and reliable online fax service provider. Then it lets you send and receive faxes digitally – without printing, scanning, or the hassle of a fax machine. You can send faxes via email, the mobile app, or our website.
Whether you run a small business, travel for work and need to fax on the road, or just want an easy solution for occasional faxing, MyFax has you covered.
MyFax makes sending a fax as easy as sending an email. You need to open a new email message, type the fax number followed by @ myfax.com into the “To:” field. Attach your fax document, and type a message. Hit Send. That’s it! Your recipient receives your document and cover letter exactly as they would a normal fax.
Furthermore, it makes receiving a fax as easy as receiving an email as well. A fax is sent to your fax number. The fax is then delivered to your email. You can then read, forward, or save the fax.
MyFax also offers a 14-day free trial.
You get to choose between three different plans:
- Bronze: Send 150 and receive 200 pages a month. Cost: €13.00/month
- Silver: Send 250 and receive 300 pages a month. Cost: €19.00/month
- Gold: Send 450 and receive 500 pages a month. Cost: €32.00/month
RapidFax
RapixFax is yet another reputable ‘Email Fax Services’ provider. They charge no setup fees and offer a very generous free 30-day trial period.
Every fax you receive will be sent straight to your emailing account in straight away, so you can take care of business promptly. You will also be able to see them on your RapidFax.com account accessible online.
Main benefits include Toll-Free number at no extra charge, no busy signals & no waiting to send and receive, send/receive multiple faxes at a time, pay by credit card, and included pages means you control your costs.
RapixFax offers you an affordable plan, which brings you 300 pages for $13.99 a month. This plan is suitable for businesses and individuals and includes internet Fax – Send & receive faxes from email, no setup fee, 350 free inbound or outbound fax pages, and a Free 30 Day Trial.
Fax.Plus
Fax.Plus markets themselves as the #1 rated online fax service provider. Their services are trusted by over 1,000,000 customers worldwide. Fax.Plus is secure reliable, cross-platform, and super easy to use.
Fax.Plus offers ‘Enterprise-Ready’ packages, suitable for any small to large business. Some of their key enterprise features include a corporate admin panel for multiple numbers and users, rigorous security implementations, G Suite and Slack integration, and the ability to transmit high volume faxes.
Fax.Plus also lets you keep your current fax number (porting). All their paid plans include a free fax number, but if you already own a fax number from another provider you can transfer that number to Fax.Plus with no downtime and benefit from all features, their fax service has to offer.
The Fax.Plus also provides you with the award-winning mobile application. Their mobile faxing application has won several awards and is recognized as the best online fax service for its ease of use and usability.
They offer 5 plans:
- Free: 10 total pages; $0.20 per extra page; limited to sending fax only and to other basic features
- Basic at $5.99: 100 free pages/mo; $0.10 per extra page
- Premium at $11.99: 300 free pages/mo; $0.05 per extra page
- Business at $19.99: 800 free pages/mo; $0.05 per extra page; includes some advanced corporate features
- Enterprise at $59.99: 3000 free pages/mo; $0.03 per extra page; includes all advanced corporate features
FaxBetter
FaxBetter is an Internet service that allows you to send and receive faxes over the Internet without a fax machine. It does not require a credit card to sign up. When you sign up for a FaxBetter account you receive a toll-free fax number. When documents are faxed to this number they are emailed to you and appear in your FaxBetter account within minutes.
FaxBetter eliminates the need for a complicated fax machine, fax supplies (paper, ink, toner), a separate phone line for faxing, and costly maintenance. It can save you a decent amount of money.
The FaxBetter main benefits include simplicity, the fact that it requires no hardware and there is no software to install, exclusive searchable fax emails that can be quickly found using your email search, Unlimited Lifetime Storage, Spam Protection, and Secure Faxing.
FaxBetter offers two plans:
- FaxBetter free: 50 pages/mo; no additional pages permitted
- FaxBetter Premium: $5.95/mo; 500 pages/mo with option to purchase up to 10,000 rollover pages; additional pages cost as low as $0.02/page
CocoFax
Cocofax provides a cost-effective alternative to fax machines and in-house fax servers, ideal for your growing business, and high-volume faxing. With CocoFax you will be able to send faxes Instantly – No More Waiting. You’ll be able to say goodbye to old fax machines – No More Fax Machines, Paper or Toner. Rely on safety and privacy – Safe, Secure & Encrypted Faxing, and view and store all your faxes online.
CocoFax also offers a 30-day free trial, which is a very generous offer. Once you are done with the signup process, you will be taken to your CocoFax dashboard. You can also access this dashboard through any computer just by logging into your account on CocoFax’s website.
To send a fax, you will have to click on the ‘Send Fax’ button on the corner of the dashboard. This will open a fax creation popup. You can draft your fax here. Once the ‘Send Fax’ popup has opened, you can create your fax by filling the fields. Once you have created the fax, you can hit on the ‘Send’ button. CocoFax will dial the receiver’s fax machine and transmit your fax. Sending via emails is also simple; you have to add the recipient’s country code, their fax number, and follow it by ‘@ cocofax.net’.
To receive a fax you don’t have to do anything, CocoFax does it automatically for you. Your computer doesn’t even have to be turned on for the purpose. To check your received faxes, you can log into your CocoFax account. Once you are on your dashboard, you can head over to the inbox folder. Moreover, you will always get updated about the faxes you receive promptly through your email as well.
CocoFax offer 3 plans:
- Basic at $12.99:
- 200 pages/month
- $0.1 per additional page
- Premium at $14.99:
- 400 pages/month
- $0.05 per additional page
- Business at $24.99:
- 1000 pages/month
- $0.01 per additional page
A 30-day free trial is available for all three plans.
Nextiva vFAX
Nextiva is another reputable online fax service provider. They let you send and receive secure, electronic faxes from anywhere on any device. That way you can finally be free from the fax machine.
Whether you’re going full digital or you plan to continue using your fax machine, Nextiva helps you simplify the entire faxing process. They make faxing more secure, more convenient, and easily managed.
Every fax you send or receive uses 256-bit SSL encryption to keep your sensitive information secure. There’s no paper to lose and everything is delivered directly to your inbox. All of your faxes are managed in one place, so it’s easy to keep up with everything. Use a secure portal accessed through any authorized browser-enabled device. You’ll never lose a fax again. The transition to Nextiva vFAX is seamless. You’ll keep all of your current information and your fax service will never be disrupted during the process.
Use your existing computer, tablet, fax machine, or mobile device to send and receive faxes. They don’t make you buy any new expensive equipment.
With Nextiva you get all of your faxes securely delivered to your inbox of choice. Know exactly when a fax arrives with text alerts for new faxes.
Nextiva vFAX offers 2 plans:
- Essential at $8.95/mo:
- 500 pages/month
- Professional at $17.95/mo:
- 1000 pages/month
In addition to the above two options, they offer flexible unique plans and additional discounts if paid annually. Both plans come with a 30-day free trial.
Alternative Option – Fax from PC via Windows Fax and Scan
Windows offers free applications that let you send and receive faxe with your computer. However, there is a catch. This option requires you to connect your computer to a dial-up modem, which is extremely unpractical. Moreover, this option is not much different than regular faxing and you will only receive faxed when your computer will be turned on.
This alternative is sure not as slick and practical as the solutions offered by online fax service companies, however, it does let you send a fax from your computer (landline is required).
Final Thoughts
As you can see, you have many reliable online fax service providers to choose from. Not all offer the same feature. For instance, if you need your fax services to a HIPAA compliant, make sure to go with the ones that include that feature.
Moreover, some of the online fax services provide you with more options than others. Some come with various add-ons and applications, which can be integrated with many programs for maximum convenience.
Make sure to consider your need and choose the right plans. However, if you need to send/receive only a small amount of faxes, you can find a free solution.
Now you know how to send a fax from your computer, mobile phone, or tablet, so use the information wisely.
